Chaos ↔ Notion Migration Checklist

Category: Academy · Stage: Migration

By Max Beech, Head of Content

Updated 12 August 2025 · Expert review: [PLACEHOLDER: Knowledge Manager]

Why it matters: Notion’s export guide warns that permissions, databases, and page history require careful handling during migration.^[1]^ Chaos can ingest the structure while tightening context.

      - What to export from Notion?

      - How to map Notion content into Chaos?

      - How to retrain stakeholders?

    

  
  
    

TL;DR

      - Export Notion workspaces with permissions CSVs.

      - Map databases to Chaos collections and [research repositories](/blog/research-ops-repository-workflow).

      - Train teams on Chaos search, automations, and decision logs.

    

  
  
    
      
        
          Step
          Action
          Owner
        
      
      
        
          Export
          Bulk export Markdown + CSV
          Workspace admin
        
        
          Transform
          Map databases to Chaos collections
          Knowledge manager
        
        
          Train
          Run Chaos onboarding sessions
          Ops lead
        
      
    
    Checklist keeps Chaos migration predictable.
  
  

What to export from Notion?

Export Markdown for pages, CSV for databases, and download permissions as a reference. Notion’s guide confirms these formats give the cleanest migrations.^[1]^

How to map Notion content into Chaos?

Align databases with Chaos collections. Convert meeting notes to the meeting workflow, research to repositories, and projects to creative ops boards.

How to retrain stakeholders?

Schedule office hours, share the onboarding playbook, and run refresher quests. Encourage teams to log new decisions in Chaos to reinforce adoption.

Key takeaways

      - Back up data and permissions before moving.

      - Map databases to Chaos structures for consistency.

      - Invest in retraining so Chaos becomes the source of truth.

    

  
  
    

Next steps

      - Audit current Notion databases and owners.

      - Export and transform data, then import to Chaos.

      - Run onboarding and decommission Notion over two sprints.

    

  
  
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