AI Procurement Due Diligence Guide

Category: Academy · Stage: Governance

By Max Beech, Head of Content

Updated 18 August 2025 · Expert review: [PLACEHOLDER: Head of Procurement]

Why it matters: The EU AI Act demands risk assessments and transparency for high-risk systems.^[1]^ Chaos keeps vendor evidence organised, auditable, and easy to refresh.

      - What does AI procurement due diligence cover?

      - How do you run the process in Chaos?

      - How do you maintain compliance?

    

  
  
    

TL;DR

      - Score vendors on risk, transparency, and integration effort.

      - Store contracts, DPIAs, and security evidence in Chaos.

      - Trigger renewals and audits via the [compliance roadmap](/blog/ai-compliance-readiness-roadmap).

    

  
  
    
      
        
          Criterion
          Question
          Evidence
        
      
      
        
          Risk tier
          Is the system high-risk?
          AI Act classification + mitigation plan
        
        
          Data handling
          How is data stored & deleted?
          DPA, SOC2, ISO evidence
        
        
          Integration
          How will it connect?
          Technical diagrams, API docs
        
      
    
    Scorecard keeps vendor due diligence consistent.
  
  

What does AI procurement due diligence cover?

Assess legal, security, ethical, and technical fit. Capture vendor contacts, model provenance, and response to the data hygiene checklist.

How do you run the process in Chaos?

Use an intake form to gather vendor info, review it with legal and security, and assign tasks. Chaos automations chase missing evidence and log decisions.

How do you maintain compliance?

Schedule renewal reviews, monitor AI Act updates, and sync obligations with the readiness roadmap. Deloitte’s 2024 Trustworthy AI study stresses continuous reassessment, not set-and-forget.^[2]^

Key takeaways

      - Score vendors consistently to satisfy AI Act obligations.

      - Store contracts, DPIAs, and evidence in Chaos for instant audits.

      - Automate renewals so compliance never slips.

    

  
  
    

Next steps

      - List current AI vendors and log them in Chaos.

      - Gather missing evidence and assign remediation tasks.

      - Book quarterly procurement reviews aligned with compliance.

    

  
  
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